Administrative

• Weekly/monthly follow-up to any expenses report to Colombian staff
• Follow-up to get finalized Admin documentation
• Receive and administer invoices of services and coordinate with external accountants Montt Colombia
• Responsible to purchase services/products/equipment when needed
• Filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Handle WeWork visits, including registering guests, greet and assist visitors, book rooms for business meetings when needed.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Help standardizing Admin procedures in SharePoint and announce them internally.
• Planning meetings and taking detailed minutes

• Making sure that the new hire paperwork process is being completed, order and gets equipment on time
• Assist in the offboarding paperwork process and return of equipment.
• Assist in any employee’s changes of status (role, supervisor, pay, address) paperwork and update database in the HR platform Paylocity
• Draft-up job descriptions in English, update them accordingly and get final approvals.
• Distribute HR memos/communication.
• Add new hires or delete former employees in HR systems and WhatsApp group.
• Present onboarding sessions to new hires and set up onboarding sessions between new hires and supervisor
• Monitor that all employees sign paychecks by month and appendix to their contracts.
• File employee documentation in Paylocity and internally (SharePoint)
• Communicate with external accountants (Montt Colombia) to get employee’s information to update HR platform.
• Inform accountants about any payroll news before the 25^th of the month.
• Assist in setting up GPTW workshops and keep track of the action plan to maintain certification.
• Assist in any HR project per parent company request.
• Address employee’s concerns/requests related to workplace and working relationships.

Physical Demands

Prolonged periods of sitting at a desk and working on a computer

Spend Time Making Repetitive Motions