SDI Element Logic Careers
Administrative Assistant - Colombia
Location: Bogota, Colombia
Position: Full - time (On-site)
Work Schedule: M-F 8:00 am – 5:30 pm
Assist management by handling Admin tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements.
Role and Responsibilities
These responsibilities include but are not limited to:
Weekly/monthly follow-up to any expenses report to Colombian staff
Follow-up to get finalized Admin documentation
Receive and administer invoices of services and coordinate with external accountants Montt Colombia
Responsible to purchase services/products/equipment when needed
Filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Handle WeWork visits, including registering guests, greet and assist visitors, book rooms for business meetings when needed.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Help standardizing Admin procedures in SharePoint and announce them internally.
Planning meetings and taking detailed minutes
Making sure that the new hire paperwork process is being completed, order and gets equipment on time
Assist in the offboarding paperwork process and return of equipment.
Assist in any employee’s changes of status (role, supervisor, pay, address) paperwork and update database in the HR platform Paylocity
Draft-up job descriptions in English, update them accordingly and get final approvals.
Distribute HR memos/communication.
Add new hires or delete former employees in HR systems and WhatsApp group.
Present onboarding sessions to new hires and set up onboarding sessions between new hires and supervisor
Monitor that all employees sign paychecks by month and appendix to their contracts.
File employee documentation in Paylocity and internally (SharePoint)
Communicate with external accountants (Montt Colombia) to get employee’s information to update HR platform.
Inform accountants about any payroll news before the 25th of the month.
Assist in setting up GPTW workshops and keep track of the action plan to maintain certification.
Assist in any HR project per parent company request.
Qualifications and Education Requirements
Years of relevant experience: 0 - 2 years
Education: Associate degree/bachelor’s degree in Admin & finance, Business Admin or HR related field.
Proficient at Microsoft office suite, Internet, Office 365 apps
Conversational English level
Hands-on experience with an HRIS or HRMS
Basic knowledge of Colombian labor laws
Winning Behaviors, competencies, skills
Willingness to learn.
Attention to detail and problem solving skills
Judgment and Decision Making
Able to make well-informed decisions about workplace problems or procedures.
Anticipate the needs of others
Prolonged periods of sitting at a desk and working on a computer
Spend Time Making Repetitive Motions